You use this program to generate a report of General Ledger entries for payment transactions created within the Payments and Adjustments and Counter Sales programs.
This report is generated from the General Ledger journals created by the AR Payments GL Integration program.
The AR Payments Distribution report serves as an audit trail of Accounts Receivable payment transactions processed.
If you have posted all your Accounts Receivable ledger journals to the General Ledger, then you can use this report together with the AR Sales Distribution report as an audit trail of entries posted to the General Ledger and possibly to assist in balancing Accounts Receivable to the General Ledger when discrepancies exist.
This report can be run at any time and as often as required.
| Field | Description | ||||
|---|---|---|---|---|---|
| Report options | |||||
| Report type | Indicate the type of report you want to generate. | ||||
| Detail |
Select this if you want to print a list (in ledger code sequence) of all payment transactions posted against each ledger code. Totals are printed for each ledger code with a distribution total printed at the end of the report. If Accounts Receivable is integrated to the General Ledger in Summary, (General Ledger Integration - General Ledger tab), then you should print this report in detail for reconciliation purposes. |
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| Summary | Select this to print only totals for each ledger code
for all selected entries in a period. Distribution totals are printed at the end of the report. |
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| Reprint | Select this to reprint AR Payment GL Distribution
reports previously printed. When you select this option, you can define a range of selection criteria according to which you want to reprint the report.
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| Entry selection | |||||
| Journal | Select this to reprint the report for a specific range of General Ledger journal numbers. | ||||
| Entries group | Select this to reprint the report for a specific range
of distribution entry groups.
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| Current GL period | This is displayed for information purposes only and cannot be changed. | ||||
| Period | This indicates the period that your General Ledger module is currently in. | ||||
| Year | This displays the year that your General Ledger module is currently in. | ||||
![[Note]](images/note.png)
In addition to the report options that can be selected, the following selection criteria can be defined when you select to reprint the report:
| Selection | Description |
|---|---|
|
Ledger period |
You can reprint payment distribution entries for as long you are retaining Cash journals (Accounts Receivable Setup - History tab).
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GL journal |
Indicate the ledger journal number(s) you want to reprint. This selection is only enabled when your Entry selection is by Journal. |
| Ledger entries group |
Indicate the entry group(s), within the selected periods and years, for which you want to reprint the distribution report. This selection is only enabled when your Entry selection is by Entries group. |
|
Ledger code |
Indicate the General Ledger codes for which you want to reprint the report. Only those entries for the General Ledger code(s) you select are printed. |
These options enable you to apply a theme to the report and to define multiple output destinations for the report once it has been compiled (SRS Output Options).
The distribution report reflects details of the sub-module transactions posted to the GL Journal and are grouped by the GL journal number.
The word "Multiple" is printed against an entry if more than one General Ledger code exists for the journal entry. You can view the transaction details for the entry on the AR Cash Journal Report. The "Mult" wording is printed when you paid customers linked to different branches (linked to different control accounts).