This indicates the code and description of the branch for which the values are displayed.

The TOTAL line indicates the values for the entire Accounts Receivable module.

You can use the Smartlink to select one of the following options:

This indicates the opening balance for the Accounts Receivable module as at the beginning of the month you selected to view.

It should be equal to the closing balance of the previous month.

The value at the Balance forward field includes invoices captured using the AR Initial Invoice Capture program. It is updated automatically with invoices captured using this program.

The opening balance for a branch is calculated as the Closing balance less the sum of all the transactions for the period for the branch.

This indicates the total value to date of sales processed against customer accounts for the month you selected to view. This value is taken from the Sales Transaction Invoice Summary table (ArTrnSummary file).

This value excludes Balance take-ons, IBT sales (i.e. Inter Branch Transfers), debit notes, credit notes and tax.

This indicates the total value to date of Inter Branch Transfers processed using the Sales Order Entry program for the month you selected to view.

This value excludes tax.

This indicates the total value to date of tax processed against customer accounts for the month you selected to view.

This includes the tax portion on Sales, Adjustments, Debit notes and Credit notes.

This indicates the total value to date of:

This value excludes tax.

This indicates the total value to date of debit notes processed using the AR Invoice Posting and Sales Order Entry programs for the month you selected to view.

These debit notes are taken from the Sales Transaction Invoice Summary table (ArTrnSummary file).

This value excludes tax.

This indicates the total value to date of credit notes processed using the AR Invoice Posting and Sales Order Entry programs for the month you selected to view.

These credit notes are taken from the Sales Transaction Invoice Summary table (ArTrnSummary file).

This value excludes tax.

This indicates the total value to date of payments processed using the Payments and Adjustments program for the month you selected to view.

These payments are taken from the Cash Journal Payments and Adjustments table (ArCshJnlDtl file)

Counter sales deposit refunds, payments from counter sales and deposits applied as payments to customer accounts processed through the Counter Sales program are included. Cash taken in and Cash paid out and unapplied deposits taken are excluded.

Miscellaneous receipts processed using the Payments and Adjustments program are excluded.

This indicates the total value to date of settlement discounts processed against customer accounts for the month you selected to view.

These settlement discounts are taken from the Cash Journal Payments and Adjustments table (ArCshJnlPay file).

This indicates the total value to date of revaluations processed using the AR Exchange Rate Revaluation program for the month you selected to view.

It includes revaluations on all outstanding invoices, debit and credit notes, including finance charge invoices. The revaluation program creates entries with a transaction type = ‘V’ and with a reference of ‘Reval’.

The closing balance on the TOTAL line indicates the current Accounts Receivable balance to date for the entire Accounts Receivable module for the month you selected to view.

The closing balance is taken from the Customer Invoice table (ARInvoice file) and is the total of the current balance of all invoices, debit notes, credit notes and unapplied payments for the select branch and period.

You can view the details of this total by printing the AR Trial Balance or the Credit Management or the Summary Credit Management reports for all customers for the relevant month. If the Current A/R balance does not equal the total of any of these reports (for all customers), then you need to run the Balance function of the AR Period End program to enable the system to correct the discrepancy.

The balances to date for each branch for the month you selected to view are also displayed.

You can print the AR Trial Balance or the Credit Management or the Summary Credit Management reports by Branch for all customers for each branch, to view the details of the branch totals displayed in this listview.

The next document numbers to be used by the system are displayed in these fields.

If you selected Invoice numbering By company (Accounts Receivable Setup - Numbering tab), then the next document numbers defined for the company (Accounts Receivable Setup - Numbering tab) are displayed. The same set of numbers is displayed irrespective of which branch is highlighted in the Detailed Month at a Glance pane.

If you selected Invoice numbering By branch (Accounts Receivable Setup - Numbering tab), then the next document numbers defined against the currently highlighted branch in the Detailed month at a Glance pane are displayed.

This displays the General Ledger codes and balances for each Accounts Receivable branch in the General Ledger.

The total for each branch should equal the total displayed in the Closing balance column of the respective branch(es) in the Detailed Month at a Glance listview.

If these totals do not agree, then:

This indicates the total value for the Accounts Receivable module in the General Ledger. It is the total of all General Ledger control accounts for Accounts Receivable.

This total should equal the total displayed in the Closing balance column of the TOTAL line in the Detailed Month at a Glance listview.

If these totals do not agree, then: