Accounts Receivable must be linked to General Ledger in Detail or Summary (General Ledger Integration - General Ledger tab).

This is disabled once you have posted a transaction within this run of the program.

This can be the branch defined against the customer (AR Customer Maintenance) or any valid AR branch you specify. See Define Branch.

Select this to reset the customer's credit status (AR Customer Maintenance) when you post the current invoice.

Refer to Credit Status for information on how a customer's credit status is determined.

This function processes the document (invoice, credit note, debit note) against the relevant customer(s)). Refer to Document Posting for additional information.

If you select this option before you added the details to the Document List pane, then the details are discarded completely.

If you select this option whilst maintaining a line from the Document List pane, then the changes you made are ignored and the line in the Document List pane is not changed.

Once added to this list, you can use the Change icon to maintain the transaction details before selecting the Post option.

This option is only enabled when you maintain a transaction line from the Document List pane.

This defaults to the branch as defined against the customer, but can be changed using the Define Branch option from the Edit menu (see Define Branch).

The next invoice, credit note and debit note numbers used depend on whether your document numbering is defined at Company or Branch level (Accounts Receivable Setup - Numbering tab). If defined at Company level, then the next invoice, credit note and debit note numbers defined against the company (Accounts Receivable Setup) are used. If defined at Branch level, then the next document numbers held against the branch (AR Branch Maintenance) are used.

If you do not select this option, then you manually enter the document number.

This option is not enabled if the A/R invoice number key type is defined as Alphanumeric (Company Maintenance - Key Types tab).

See note on Document numbering.

Select this to offset the transaction you are processing against an existing invoice.

You can only select this option if you are processing a credit/debit note and you deselect the Generate document number option (this is automatically deselected if your A/R invoice number key type is set to Alphanumeric (Company Maintenance - Key Types tab).

Irrespective of whether you select this option, if you use the Interface Import program and the invoice number and credit/debit note numbers are the same, the program automatically offsets the documents. Although you can post more than 10 debit or credit notes to an existing document number on a single date, this is not recommended. The reason is that if you are using Sales Analysis and salesperson commission is required, then the Sales Analysis Update will fail with a duplicate key error for all documents where more than 10 debit/credit notes were posted to the same existing document number. Therefore, if you need to process more than 10 debit/credit notes against an existing document number, you need to do these on different dates.

This enables you to manually enter the document number to use for the transaction.

If you did not select the setup option: Same number for different customers (Accounts Receivable Setup - Numbering tab), then all invoices created within a single SYSPRO company must have a unique number. This applies irrespective of the Invoice numbering method selected (Accounts Receivable Setup - Numbering tab).

If you selected the setup option: Same number for different customers (Accounts Receivable Setup - Numbering tab), then you can use the same invoice number providing it is against different customers.

You can only make an entry at this field when you deselect the Generate document number option (this is automatically deselected if the Invoice numbering method is By company (Accounts Receivable Setup) and the AR invoice number key type is set to Alphanumeric (Set Key Information).

If you are processing a credit or debit note and you want to link the credit or debit to a specific invoice, then you select the option: Post to existing invoice and then enter that invoice number in this field.

You do not have to enter a minus sign for a Credit note as the system assumes it is a negative value.

Enter the tax value of the document if applicable.

You can only enter an amount if the customer is defined as non-exempt from tax (AR Customer Maintenance).

If the option: Sales tax integration to general ledger is set to be By branch, (Tax Options - General tab), then this amount is posted to the tax code defined against the branch (see Browse on AR Branches).

If the option: Sales tax integration to general ledger is set at Tax code level, then this amount is posted to the ledger code defined against the tax code (see Browse on Tax Codes).

If none of the above integrations are defined, then the Tax value is posted to the Default sales tax code defined in Accounts Receivable Setup (Tax). If this is blank, then the default tax code A is used, even if it has not been set up (Tax Codes Setup).

Enter the GST value for the transaction if applicable.

This only applies if your nationality code is defined as CAN (Company Maintenance).

In addition, you can only enter an amount here if the customer is defined as non-exempt from GST (AR Customer Maintenance - General Details).

If you do not select this option, then the exchange rate defaults to the rate currently defined in the Currencies table (Currencies).

This field is disabled when the Fixed exchange rate option is enabled against the currency (Currencies) and when processing debit and credit notes.

This indicates the exchange rate at which the transaction must be processed.

This is the rate at which foreign currency transactions are converted to your local currency equivalent, before being posted into the General Ledger.

You can only access this field if:

You cannot access this field if you are posting either a Credit note or a Debit note against a specific invoice. By default, the exchange rate that was assigned to the original invoice is used.

Indicate the product class to be used for the transaction.

Any entry made at the Product class field which begins with an underscore (e.g. _FRT) results in the invoice value being treated as non-commissionable.

These values are displayed in the local currency.