For non-stocked items you must enter a valid supplier.

For stocked items, the supplier assigned to the item is displayed automatically as the default, but can be changed.

If you select the Add to existing purchase order option, then the wording of this option changes to Update P/order. This enables you to insert a detail line into an existing purchase order.

If you did not select the Add to existing purchase order option, then the wording of this option is Create P/order. You use the Create P/order function to accept the details entered and create the purchase order. Once created, the program allows you to print the purchase order.

Any dangerous goods text held against the stock item is included as a comment line on the purchase order that is created.

A warning message is displayed if conditions relating to minimum mass, volume and value are not met (Supplier Maintenance).

If the setup option: Retain order when created without lines (Purchase Orders Setup - General tab) is selected, then a purchase order containing only the header information but no detail lines will be created. If this option is not selected and you have not added any detail lines to the purchase order, the order is not created.

When you create a multi-line purchase order from the Advanced Trial Kitting (Legacy) program, the job number is attached to the purchase order lines only if that job is the only source of demand (i.e. if you create a purchase order for multiple jobs, then the job number is not attached to the order lines).

The following validation is done before adding to an existing purchase order (Update P/order):

The due date defaults to the current system date, but can be changed.

If you are using Commitment Accounting (General Ledger Setup - Commitments tab), then commitments are updated when the due date is changed here and applied to all the non stocked lines on the order.

This can be printed on the purchase order and used for selection purposes within the Purchase Orders by Order Number report.

The order due date is also be used in the Requirements calculation program (Requirements Calculation).

It can be printed on the purchase order and used for selection purposes within the Purchase Orders by Order Number report.

The memo date defaults from the Preferences option: Default days until memo date (Purchase Order Entry).

The memo date can be set to a few days before the order due date, and when running the Purchase Orders by Order Number report, you can check all the orders which are due on a specific date.

If you entered a value at the Default days until memo duefield (Purchase Order Entry - Preferences), then when you create a purchase order using the default memo code, SYSPRO automatically calculates the memo date.

Enter the buyer responsible for purchasing the goods on the purchase order.

Your entry in this field is validated according to the selection made against the setup option: Validate buyer when purchase order created (Purchase Orders Setup - Options tab) as follows:

The default entry at this prompt is determined by the currency code of the supplier and the local currency code defined within the Company options.

The order type can be used for selection purposes within the Purchase Order Print program and the Purchase Orders by Order Number report.

One of the following types can be selected:

An additional hyperlink is available (Resolve GeoLocation from address) to resolve addresses using the long or short name.

This option is not available if you selected the setup option: Restrict order to single warehouse and use for delivery address and you did not select the option: Allow maintenance of delivery address (Purchase Orders Setup - Options tab).

	The Incoterms code indicates the portion of costs and risks agreed to by the parties in a contract of purchase or sale. For example, the Delivery term CIP (Carriage and Insurance Paid), indicates that the seller pays the cost of carriage and insurance necessary to bring the goods to a named destination (i.e. Shipping location).

This code is also used when processing a purchase order for a supplier in an EC Member State and ultimately for use on the Supplementary Declaration.

If this field is left blank, then the default delivery terms defined against the company for Arrivals is used (Tax Options).

This indicates the currency as defined against the supplier (Supplier Maintenance).

The message Converted price discrepancy can be displayed when you create a purchase order for a local currency sales order on a foreign supplier. This can occur because the local price from the sales order is converted to the currency of the supplier and then back again to the local currency and compared with the unit cost on the sales order. If the exchange rate is defined to 5 decimal places, rounding differences occur. If this message is displayed, then you need to check that the foreign currency value in the Purchase price field is correct.

This displays the auto vouchering selection as defined against the supplier in the Supplier Maintenance program, and indicates if the supplier is using auto vouchering or not.

It can be:

This indicates the purchase order quantity for the item.

This defaults to the quantity required to meet the demand on the sales order, but can be changed.

You can only access this field if you selected the setup option: Use alternate unit of measure for order quantity (Purchase Orders Setup - General tab).

Select this to use the Browse on Contract Prices program to select the price to use tor this order line.

If you want the Browse on Contract Prices program to automatically be displayed when a purchase order contract exists for the supplier, you need to define the following:

This indicates the purchase price for the item.

A warning message is displayed if a zero purchase price is entered.

The purchase order price is assumed to be in the stocking unit of measure.

The purchase order price defaults to the price selection specified within the Purchase Orders Setup program (General tab).

If the purchase order is being created from a back ordered non-stocked sales order line (from either Sales Order Entry or the Back Order Review programs), then the cost that was entered for the item on the sales order becomes the default price on the purchase order.

If the purchase order is for a foreign currency supplier but the sales order is for a local currency customer, the message "Converted price discrepancy" may be displayed at the Currency field. If this message is displayed, then you need to check that the foreign currency value in this field is the price you want to use for the purchase order.

Enter the pricing unit of measure for the order line, if manual pricing is being used (Purchase Orders Setup - General tab).

Select this option to receive the non-stocked order line into inspection and perform two-tier receipting of the item using the Purchase Order Receipts and Purchase Order Inspection programs.

Once the items are in inspection, you can count the non-stocked quantity, scrap quantities, reject quantities, return quantities, and receive the non-stocked item into stock.

Any linked sales orders or jobs are updated and the ledger codes entered against the purchase order line are used for distribution.

Indicate the ledger code that must be debited when processing a purchase order receipt. This ledger code can be printed on purchase orders documents, if required.

Your entry at this field is validated only if you indicated that Inventory is integrated to General Ledger in detail or summary (General Ledger Integration - General Ledger tab).

If Canadian GST is required, then the wording for this field is GST code.

When creating a purchase order for a stocked line, the tax code defined against the stock code is displayed as the default tax code. If this tax code is blank then no default tax code is displayed.

When creating a purchase order for a non-stocked line, the tax code defined against the non-stocked sales order line is carried through as the default tax code for the purchase order line.

Select this to add this order line to an existing purchase order.

You indicate the purchase order in the Purchase Order field below.

This number becomes the default job number when performing a purchase order receipt using the Purchase Order Receipts program.

This indicates the revision number for the stock code and only applies if the stock item is ECC controlled.

This is the default wording for this field, but is replaced by whatever wording you assigned to these user-defined fields (Bill of Materials Setup - Engineering Change Control tab).

This indicates the release number for the stock code and only applies if the stock item is ECC controlled.

This is the default wording for this field, but is replaced by whatever wording you assigned to these user-defined fields (Bill of Materials Setup - Engineering Change Control tab).