You use this program to post time against a specific job. Each labor entry increases the labor costs to date and the number of hours booked against the job.
| Field | Description |
|---|---|
| Enter labor posting | Select this to accept the information entered and proceed to the detailed Labor Posting entry screen. |
| Preferences | Select this to indicate the default options you want to use when processing labor posting transactions (see Preferences). |
| Format |
Indicate the format to be used for your labor postings. Labor formats are maintained using the WIP Labor Posting Format Maintenance program. The selected format determines the sequence in which fields are displayed as well as which fields can be accessed |
| Format description | This displays the description of the labor posting format you have selected. |
| Batch information | |
| Batch validation required | Select this for the entries in this run of the program to match a batch total before you exit the program. |
| Total time | Indicate the total batch time in hours to which your accumulated run and setup time entries must match before you can exit the program. |
| Posting information | |
| Posting month | This indicates the current period of your Work in Progress module. |
| Posting year | This indicates the current year of your Work in Progress module. |
| Change posting period | Select this to use the Change Posting Period program to change the month to which you want to post transactions. You can post transactions to the current or previous two months, providing that the access status of the month is set to open. |
This screen is displayed when you select the Preferences option.
| Field | Description | ||||||
|---|---|---|---|---|---|---|---|
| Save |
Select this to save your selections against your operator code. Any selections you make will remain in force until changed. |
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| Cancel |
Select this to exit the preferences window without saving. |
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| Retain between transactions | |||||||
| Retain machine code | Select this to automatically use the machine code entered for the current transaction for the next transaction. | ||||||
| Retain employee code | Select this to automatically use the employee code entered for the current transaction for the next transaction. | ||||||
| Retain dummy operations narrations | Select this if you want to set the narration(s) used against the previous dummy operation for the next dummy operation. | ||||||
| Options | |||||||
| Issue positive allocations |
Select this if you only want to be able to post material issues when the material is queued. After issuing materials, you will be unable to kit issue via the labour postings program. If you do not select this preference, then positive material issues can be issued without the material being queued. |
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| Default format | Indicate the default labor posting format you want to use. | ||||||
| Transaction time | This option is currently only used in the SYSPRO
Factory Scheduling module.
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The field selections assigned to your labor posting format (WIP Labor Posting Format) determine which fields are displayed and which can be accessed when you select the Enter labor posting function.
| Field | Description |
|---|---|
| Tracking | Select this to use the WIP Browse on Operations Tracking program to view details of all operations assigned to the current job. |
| Scrap co-products |
Select this to use the WIP Co-products Scrap Maintenance for Job program to enter the scrap values against the co-products attached to the notional part. This only applies when you are posting labor to a job for a notional part and you enter a value in the Total quantity scrapped field. |
| Post |
Select this to post the entries made against the job. For a subcontract operation, the subcontract value to issue calculated as: Unit value against the operation multiplied by the sum of the quantity completed and total quantity scrapped. |
| Close |
Select this to return to the previous screen. |
You use this screen to enter values for posting against the job if you did not select the Material queued for operation option (i.e. the material is ready for the operation, but work has not yet commenced).
If against your labor posting format you selected the option: Suppress time prompts if the rate is zero then you can only access time fields with a non-zero value.
When you post using the STD1, STD2 and STD3 labour formats and you tab off the job field, the rate indicator is set to 1. If you set a work center to always use employee rates, then the normal rate indicator is not relevant as you have to enter an employee.
![[Note]](images/note.png)
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You enter the values in all the ..time fields in the time unit of measure defined for the work center (see Browse on Work Centers - Additional Information). All times are calculated in hours. If you want to enter 30 minutes, then enter 0.5. |
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| Field | Description | ||||
|---|---|---|---|---|---|
| Labor posting details | |||||
| Date | Indicate the posting date required for this run of
the program. This defaults to the system date. Refer to Transaction Date for the possible consequences of changing this date. |
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| Time |
If you selected Use current system time in your Preferences then this field displays the current system time and can not be changed. If you selected Enter a time in your Preferences then this field displays the current system time but can be changed. |
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| Job | Indicate the job against which time must be posted. | ||||
| Update job |
Deselect this if you do not require the posting to be made to a specific job. Only the BOM Work Center table is updated and the Labour journal is output. If Non-productive time to update job is selected (Labor Posting) and you select Update job, then all the labour postings (productive and non-productive) are updated to the job. If Non-productive time to update job is not selected and you select Update job, then only the productive time is updated to the job. |
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| Operation |
Indicate the operation to which postings must be made. The program automatically displays the first operation that is not yet complete. If milestone operations exist, then the program displays the first milestone operation that is not complete. Refer to Milestone operation for additional information on milestone operations.
If there are no incomplete operations for the job, then you can add a dummy operation to which postings can be made. Dummy operations are created as milestone operations with an elapsed time of 1 and a movement time of zero. If the job has no operations, then the start date of the job is used as the queue date, and the start and end dates of the operation and job delivery date is incremented by 1 working day. If the job has operations, then the movement time of the last operation is decreased by 1 and its end date is used as the queue, start and end dates of the dummy operation. If your labor posting format is configured to suppress the operation field and no operations are held against the job, then you will be able to add a labor allocation to the job. If your labor posting format is configured to display the work center field before the operation field, then the next operation to be started for the work center is used as the default. |
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| Work center |
Indicate the work center against which postings must be made. For subcontract operations you must specify a valid subcontract work center. If you changed the description against the work center for the operation (Maintain Operations for Job) then the new description is displayed here instead of the standard work center description. Alternatively, the description held against the operation can be displayed here instead of the work center description. This is achieved by accessing the Preferences function of the Standard job card posting format and selecting the option: Use description held against operation against the Work center field. When you post time to an operation using a work center that is different from the work center defined against the operation, the entered work center rates are used to post the time, but the work center against the operation is not changed. To see which work center was actually used in the posting, you can run the WIP Detail report in conjunction with the Job Status report. If you are posting non-productive time that is not directly associated with a job, then you must indicate a valid work center in this field. |
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| Rate indicator | Indicate the work center rate to be used for this operation. | ||||
| Manual rate | Select this to enter manual rates to assign to the
operation. Negative values cannot be entered. |
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| Machine | Indicate the machine against which postings must be
made. This field is validated if you enabled the option: Validate machine code during labor posting (WIP Setup). |
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| Employee | Indicate the employee against whom postings must be
made. This field is validated if you enabled the option: Validate employee number during labor posting (WIP Setup). |
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| Employee rate indicator |
Indicate the employee rate that must be used for this operation. If the employee rates are zero then the work center rates are used. You can only access this field if (against the work center) you indicated that the employee rates must be used (Browse on Work Centers). |
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| Material queued for operation |
Select this if work has already commenced for the operation. If you select to post the entry, then the queue date against the labor allocation record is updated. If you do not select this option then when you select the Continue function the program displays the Labor Posting - Values screen. If you do not want this option to be requested, then you can set the Preference: Material queued for op to Suppress (WIP Labor Posting Format Maintenance). |
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| Labor posting values | |||||
| Pieces completed |
Indicate the number of pieces completed for this operation. A warning message is displayed if the entry made here (together with the pieces completed so far) exceeds the quantity to manufacture against the job header multiplied by the unit number of pieces required for the operation. |
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| Quantity completed |
Indicate the quantity of finished goods that have been completed in this operation. If an entry has been made at the Pieces completed field then the default quantity completed is calculated as the number of pieces completed divided by the unit number of pieces for the operation. The entry made here is used to calculate the standard hours earned. This is added to the work center efficiency record for the period, month and year-to-date columns. It is also added to the machine and employee month-to-date columns. |
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| Quantity scrapped |
Indicate the total quantity to be scrapped. If an entry is made here, then when you select the Post function you are required to assign a reason for the scrapping, with the option to adjust the quantity to make field against the job. The entry made here creates a record in the scrap analysis file and can be analyzed using the Material Scrap Analysis program. This field is disabled if against the format you are using, you selected not to request Quantity scrapped (WIP Labor Posting Format Maintenance - Preferences). |
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| Non-productive code |
Indicate the non-productive code (linked to a ledger code) to which the value of non-productive time must be apportioned. The entry made here creates a record in the non-productive analysis file and can be analyzed using the Non-Productive Labor Analysis program. |
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| Setup time |
Enter the time taken to set up the operation. The value you enter here is used in the overall calculation of elapsed time. |
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| Startup time |
Enter the time taken to produce the startup quantity of the item. The startup time can be viewed as the productive setup time. The value you enter here is used in the overall calculation of elapsed time. |
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| Run time |
Enter the time taken to produce the quantity completed of the parent item. This may be 1, or could also be all. If you selected the option: Use employee rates (Browse on Work Centers), then the actual hours for the work center are decreased if you enter a negative value in this field. |
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| Teardown time |
Enter the amount of time taken to close down the operation. The value you enter here is added to the overall calculation of elapsed time. |
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| Subcontract value |
Enter the value of the labor you are posting if you are posting to a subcontract operation. |
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| Reference |
This indicates the reference assigned to the posting. The reference you enter here is printed on the following reports:
This reference is also displayed by the Detailed Labor Postings for Operation and WIP Query programs. You can only access this field if you configured your WIP Labor Posting Format preferences to request the Reference field. |
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| Notation |
This indicates the notation assigned to the posting. The notation you enter here is printed on the following reports:
This notation is also displayed by the Detailed Labor Postings for Operation and WIP Query programs. You can only access this field if you configured your WIP Labor Posting Format preferences to request the Notation field. |
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| Operation complete | Select this option to indicate that the operation is
complete.
The Job Receipts program is loaded automatically once you select the Post function, provided that the following conditions are met:
The Part Billings program is loaded automatically once you select the Post function, provided that the following conditions are met:
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| Print Journals |
This function is displayed once you have posted entries, enabling you to print your journals on-line. You can use the WIP Labor Journal Report program to print (and reprint) all journals in batch mode. |
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This screen is displayed only if a non-zero value was entered at the Total quantity scrapped field.
The fields enable you to assign reasons for the quantity that you are scrapping.
| Field | Description |
|---|---|
| Scrap entry | |
| Reason | Indicate the scrap reason code that you want to
assign to the entry. Scrap reason codes are maintained using the Browse on Scrap Reasons program. |
| Quantity | Indicate the quantity of the item you want to scrap against the selected reason code. |
| Add | Select this to add your entry to the distribution list. |
| Remove | Select this to remove the currently highlighted entry from the distribution list. |
| Undistributed | This indicates the value of the scrap quantity not yet distributed to a reason code. |
| End Entries | Select this to end the scrap entry distribution
function. If you select this option when the value in the Undistributed field is not zero, the Scrap Quantity Imbalance screen is displayed. |
| Cancel | Select this to ignore any information you entered and to return to the previous screen. |
This screen is displayed if the total of all your scrap entries do not match the Total scrapped quantity specified on the WIP Labor Posting - Values window (i.e. when the value in the Undistributed field on the Scrap Entries screen is not zero).
| Field | Description |
|---|---|
| Select option | |
| Enter more scrap entries | Select this to return to the Scrap Entries window to add more entries. |
| Total scrapped to equal scrap entries | Select this to reset the total quantity scrapped to the quantity entered so far. |
| Cancel scrap entries | Select this to cancel your entries made within the Scrap Entries distribution window. |
| OK | Select this to proceed according to the option you selected. |
| Cancel | Select this to return to the previous screen. |
This screen is displayed only if a non-zero scrap quantity is entered and you selected the option: Change quantity to make if scrap quantity not equal to zero (WIP Labor Posting Format).
The fields enables you to adjust the quantity to manufacture for the job.
When you update the quantity to make the following applies:
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If the actual scrap quantity is less than the planned scrap quantity and the current operation is not set to complete, then no changes are made.
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If the actual scrap quantity is less than the planned scrap quantity against the current operation and the current operation is set to complete, then the planned scrap quantity of the current operation is adjusted and the start quantity of each subsequent operation and the net quantity to make are recalculated.
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If the actual scrap quantity exceeds the planned scrap quantity against the current operation, then the planned scrap quantity of the current operation is adjusted and the start quantity of each subsequent operation and the net quantity to make are recalculated.
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When manufacturing unit of measure is enabled and the job is created in a manufacturing unit of measure and you are updating the job quantity, then the quantity in the manufacturing unit of measure is applied to the job.
| Field | Description |
|---|---|
| Adjust quantity to manufacture | |
| No | Select this if you do not want to adjust the quantity to manufacture for the job. |
| Review | Select this to review the job before making changes. |
| Automatically |
Select this to reduce the job's quantity to make by the total quantity scrapped, and to reschedule operations accordingly. This option is available only if the quantity to make for the job is greater than the quantity to scrap. |
| OK | Select this to process your selection. |
You can use the Date and Time fields to indicate the date and time that must be used for the transaction, if you selected the option Enter a time in the WIP Labor Posting Preferences.
The transaction date defaults to the current system date, if you selected the option: Set accounting date to system date (Operator Maintenance). The transaction date is used as the journal start date and the inventory movement date.
For example, if the transaction extends over two days (e.g. the processing of the transaction begins before midnight and ends after midnight) then the actual date of posting is used instead of the date on which the program was loaded. In this example, the date after midnight is used as the transaction date.
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We recommend that you exercise caution when setting the transaction date. A number of programs provide the facility to change the date that must be used for the transaction. If you change the transaction date manually, then the entered date is used regardless of the actual date on which the transaction is posted. Regardless of the date you enter, however, the transaction is posted to the General Ledger period that matches the period of the module at the time the transaction is posted (i.e. posting to the General Ledger is period-driven, not date-driven). Because reports are date-driven, changes to the transaction date can affect the information that is included in the report. |
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If you want to enter negative values in the Pieces completed, Quantity completed or Total quantity scrapped fields, then you must use the Preferencesfunction of the WIP Labor Posting Format program to enable negative values for these fields.
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You can only print labor journals if you have access to the WIP Labor Journal Report program.
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The password against the function: WIP Posting to a completed job (when defined) must be entered before posting to a completed job.
Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.
Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the Electronic Signatures program.
| eSignature Transaction | Description |
|---|---|
| WIP Labor posting |
Controls access to the posting of labour in the WIP Labor Import and Labor Posting programs. |