You use this field to indicate the job for which you want to part-bill the customer.

If you selected the Preference: Automatic kit issue of job required, then you are prompted to process kit issues for the job.

You cannot access this field when the Part Billings program is run from the Billing Schedule Review program.

The job description is displayed alongside the Job field.

In addition, the wording "Hierarchical job" is displayed for hierarchical non-stocked jobs.

You can part bill a sub job, however part billing a sub job does not update the master job. If you want to update the master job, then you must issue the sub job to the master job using the Transfer Work in Progress program.

Select this to post entries to General Ledger. All outstanding amounts must be fully distributed before you can use this function. See Distribute COS and Billings.

This function is only enabled if you specified at least one quantity to release.

The Track Component Lots and Serials to Parent program is called from the Part Billings program if you selected the setup option: Require component to parent lot tracking and the non-stocked parent part is defined as lot traceable. This enables you to link the lot numbers of component parts to the parent part.

If the part billing is for a job for a capex requisition line (see Asset Capex Items), then an asset in suspense is created for the requisition line (see Assets in Suspense).

If you selected the option: Create new sales order, then the sales order which is created is numbered according to the Sales order numbering method defined (Sales Order Setup - Numbering tab).

If you selected the option: Create new sales order and against the Order Details you specified that the order must be created in a status of 8, then you are prompted to supply an invoice number if the option: Billing type is set to Post-billing with invoice (Sales Order Setup - General 1 tab) and the option: Order release - automatic invoice numbering is set to No (Sales Order Setup - Numbering tab).

If you did not select the option: Allow same number for different customers (Sales Order Setup - Numbering tab) then no duplicate invoice numbers are allowed within the current SYSPRO company. This applies irrespective of both the order and the invoice numbering methods selected.

If you selected the setup option: Print online delivery note when releasing quantity from back order (WIP Setup - Projects and Contracts tab), and you have an hierarchical job linked to an hierarchical sales order, then you can generate a delivery note online. You are also given the option to reprint the delivery note if required. The quantity on the delivery note is the current ship quantity (as per the sales order). The amount on the sales order is only reset when you print an invoice. Therefore if you release a quantity of one, but you previously released a quantity of two, then the delivery note is generated for a quantity of three until you issue an invoice for the quantity of two previously released.

You use this field to indicate the quantity of the non-stocked item that has been manufactured.

For hierarchical jobs linked to a sales order, you use this field to indicate the quantity by which you want to increase the quantity manufactured for the job. It is the quantity which must be moved from back order to ship on a pre-existing sales order line(s). If an order does not exist, it becomes the quantity ordered and shipped on a new sales order.

You cannot access this field when the Part Billings program is run from the Billing Schedule Review program.

If the job is linked to a sales order and the quantity you enter in this field is greater than the quantity on backorder against the sales order, a warning is displayed. You are given the opportunity to increase the sales order quantity or to leave it as it is. If you select to increase the order quantity, then the order quantity is increased to match the quantity received plus the quantity already shipped. If you select to leave the quantity as is, then the quantity still on back order is added to the quantity to ship.

You cannot enter a quantity which is greater than the Quantity outstanding or which is greater than the Quantity outstanding less the Quantity in inspection if the activity: WIP Allow over-receipts for jobs is set to Denied against your operator code (Operator Maintenance - Security tab).

This field is displayed only for hierarchical jobs and if a zero quantity was entered at the Quantity field.

It is used to release non-merchandise lines on a sales order (e.g. escalation charges, refunds, etc) which have no bearing on the quantity of the product still to be produced.

	Although values are separated into material and labor amounts when reducing the work in progress value, at the time of posting them to General Ledger they are combined and posted as one figure.

This field is only enabled if the WIP value is based on Manual entry.

This field is only enabled if the WIP value is based on Manual entry.

If the WIP value based on is set to Original expected costs or Actual cost, then the Value basis is set to Unit.

If the WIP value based on is set to Outstanding WIP, then the Value basis is set to Total.

This option is only available if you entered a customer in the Customer field when you created the job Job Entry. The customer assigned to the job is only validated when a part billing is made.

For hierarchical jobs, the sales order number linked to the job is indicated at the Linked to s/o field. In addition, all the sales order options (i.e. No sales order link, Create new sales order, Update sales order and Append to sales order) are disabled as you can only update the sales order(s) to which the hierarchical job is linked.

You cannot part bill a job linked to a sales order for which a delivery note has already been printed if the activity: S/O Maintain s/order after d/note print is denied against your operator code (Operator Maintenance - Security tab) and/or maintenance of sales orders after the delivery note is printed is denied (Sales Order Setup - Printing tab).

Field	Description
No sales order link	Select this if the job is not linked to a sales order.
Create new sales order	Select this to create a new sales from the job. Each new sales order contains one or more sales order detail lines, depending on the invoice method selected. You use the Order Details function to enter the order details. After creating a new order, you can immediately maintain that sales order and add lines or comments. In addition, all the facilities of Sales Order maintenance are available. You cannot create a new sales order if a negative value was entered at the Quantity field. You cannot create a sales order if the customer assigned to the job is not held on file. In addition, if the customer fails a credit check then the order is optionally placed into suspense.
Update sales order	Select this to ship the part-billed quantity of a previously back-ordered sales order line, so you can deliver the goods and/or invoice the customer. You can only select this option if a back-ordered sales order line exists for the job. A job created from a back-ordered sales order normally contains one non-stocked line, with the order quantity being placed into the back order quantity field. Once you have manufactured a quantity of the finished part and you part-bill the quantity, then the entered part-billing quantity is moved from the back-order quantity to the ship quantity field. You are now able to deliver and/or invoice the goods to the customer. You can also change the order status and unit cost of the non-stocked line.
Append to sales order	Select this to add detail lines to an existing sales order. You will not be required to enter any sales order header details. When appending details lines to an existing order, the program defaults to using the last sales order created for the job. You cannot append lines to a sales order which is in a status of In process, Cancelled or Complete. You can append the non-stocked job to the same order it is currently linked to providing there is nothing on backorder or ship for the non-stocked code.
Create a credit note	Select this to process a credit note for a non-stocked item or a hierarchical job. You can also process a negative billing from within the Part Billings program, but processing a credit note is preferable as this creates an audit trail linking the credit note to the original invoice. You use the Order Details function to enter the credit note details. This option is normally only enabled when you enter a negative value in the Quantity field. However, you can process a credit note for a zero quantity, provided that there is a link to a sales order with a miscellaneous line, which you can then credit. Note that you process the credit note with a positive value which will be credited. For both a credit note and a negative billing, the selling price is derived from the sales order price of the sales order created for the job. If the sales order does not exist (e.g. it may have been purged), then the selling price against the job is used. Any deposits or retentions which require adjusting must be manually adjusted. When you process a credit note using the Sales Order Entry program for an existing invoice for a non-stocked item linked to a job, then the credit note is linked to the job according to your selection at the preference:Update non stocked jobs when creating a credit note (see Preferences). When you process a credit note from the Part Billings program, the credit note is automatically linked to the job.

Enter an additional reference or notation.

The text you enter here is printed on the WIP Part Billings Distribution report and is displayed when you select the WIP Booked tab of the WIP Query.

Select this to indicate that the job is complete.

The program checks that there are no outstanding purchase orders, operations, or material allocations for the job.

When you set a job to complete:

	Completed jobs are only purged by the WIP Period End program if there are no outstanding values held against the job.

Enter a lot number for the non-stocked item you are part billing.

This field is only enabled if:

The lot number must not already exist, unless you are crediting an existing sales order (i.e. the quantity being part billed is negative), in which case the lot number must exist.

For a positive quantity being part billed, this creates a lot number for a non-stocked item. The warehouse code against this lot number is designated as **. In addition, the sales order line created for the non-stocked item is assigned to the lot number entered, so that a subsequent invoice reduces stock on hand of that lot number to zero.

This applies only if a non-zero entry was made at the Quantity field, and the finished stock code of the job is a traceable item (Browse on Jobs).

This applies only if a non-zero entry was made at the Quantity field, and the finished stock code of the job is a traceable item (Browse on Jobs).

Select this to use the Sales Order Header Maintenance program to maintain the sales order header information.

If you selected the option: Create new sales order and against the Order status you specified that the order must be created in a status of 8, then you can enter an invoice number against the Order Header if:

Select this to use the Sales Order Entry program to maintain the sales order.

The following warning message is displayed by the Sales Order Entry program when you select this option: "There are one or more jobs attached to this order. Certain maintenance may invalidate these links. Do you wish to continue?"

This field is not enabled if you selected the preference: Apply recommended cost automatically.

Select this to apply the value in the Unit cost - Recommended field to the Unit cost - New field.

This field is not enabled if you selected the preference: Apply recommended cost automatically, because the recommended cost will already have been calculated.

Select this to remove the listview entry currently highlighted.

Indicate the ledger code against which the amount must be posted.

This defaults to the account indicated at the preference: Default G/L distribution account.

Your entry here is validated only if the Work in Progress module is integrated to General Ledger in detail or summary (General Ledger Integration).

If you are part billing a hierarchical order and a Cost ledger code is defined against the head/section of a hierarchy (Hierarchies for Job), then that ledger code is displayed in this field.

If the job is for a Capex item, then the General Ledger distribution account defaults to the Asset Clearing account if General Ledger integration is enabled. The account indicated at the preference: Default G/L distribution account is ignored.

If the Ledger account you enter requires General Ledger analysis (General Ledger Codes or GL Structure Definition), then the GL Analysis program is displayed when you post the transaction, enabling you to enter the analysis details.