This is only enabled if you enter an ECC controlled item in the Stock code field. It enables you to define the Revision and Release information for the item.

This is the default description for this option. The description is displayed according to the default wording defined against the User defined fields for ECC (Bill of Materials Setup).

You cannot add or edit multimedia when adding a requisition because there is no requisition number to save the multimedia against. Therefore you can only add & edit multimedia once a requisition number / line has been established.

Enter a stock code for the requisition.

If an invalid stock code is entered, the system assumes that a non-stock item has been entered. This non-stock code can be replaced by the correct stock code at a later stage if required.

A non-stocked code must conform to the key type defined for Stock codes in the Set Key Information program. For example, if the Stock code key type is set to Numeric then the non-stocked code must be numeric.

If the requisition was created from the Asset Capex Items program for a capex requisition line, then this field defaults to the asset code defined against the capex line and cannot be changed.

Items with a part category of Planning bill or Notional part (Stock Code Maintenance) cannot be selected.

If the supplier defined against the stock item is on hold, then an error message is displayed and you will not be able to add the line.

This indicates the default stock code description when a valid stock code is entered.

The default stock code description is displayed, but can be changed if required. The new description will be printed on the Purchase order, however, when the purchase order receipt is processed the standard stock code description is displayed.

This cannot be changed.

The words: *Non stocked* are displayed for non-stocked items.

This only applies to a stocked item and defaults from the stock code setup (Stock Code Maintenance), but can be changed. This can be the stocking or alternate unit of measure as defined against the stock code.

If the alternate unit of measure is required then the Setup option Use alternate unit of measure for order quantity must be selected (Purchase Orders Setup).

For non-stock items the Order uom entered will be used as the default price unit of measure. If this price unit of measure is changed to anything other than the Order uom, the combination must be held in the Purchasing price u/m table (Browse on Price Unit of Measure).

This field is not applicable to stocked items.

The due date defaults to the current system date or the previously entered requisition line's due date, but can be changed.

This becomes the Purchase order due date printed on the Purchase order document.

Enter a short message regarding the requisition.

If a more detailed explanation is required, the Notes function should be used. The Reason for reqn field can be printed using the Requisition List program.

You can use the Event Management program to notify requisition users by e-mail that a requisition has been routed to them.

Requisition lines are automatically routed when you add new lines and/or update lines, providing you defined Requisition maximum values for Entering and Approving requisitions for your requisition users (User Maintenance) and providing these maximum values (limits) are not exceeded.

Refer to Requisition System Introduction for examples on how requisitions are routed.

Do not select this if you do not want the requisition to be routed.

Enter the next requisition user who is to receive this requisition.

If a user code other than the Holder is entered when the requisition is created, it is routed immediately to that user code when you save the requisition. The default Requisition user code displayed is defined against the user code (Browse on Requisition Users).

You can only access this field if you selected the Route on option.

Enter a meaningful routing narrative.

The Route note describes the requisition as it moves from one user code to the next. If you did not select the option: Narrative not mandatory (Purchase Orders Setup), then each time the Route function is used, a new route narrative must be entered.

	If you selected the option: Record approvals (Purchase Orders Setup), then a narrative text indicating that the line was approved or that the line requires approval is automatically entered by the system. This narrative replaces any narrative you may have entered in this field.

once you have changed and saved the information, selecting this option merely sets focus on the Supplier field.

You cannot access these options if your Authority level is only Add requisition (User Maintenance). Similarly, if your Authority level is Add detailed information, then you have access to these options only when adding a requisition.

Requisitions for non-stocked items can only be Normal requisitions (i.e. Purchase order requisitions).

	The options that are available depend on your Stores requisitions setup options (Purchase Orders Setup - Requisition tab).

Enter a supplier code.

If a default supplier is defined against the stock code (Stock Code Maintenance), then that supplier is automatically displayed in this field, but can be changed.

Although the Supplier field can be left blank for a Normal requisition, a valid supplier code must be entered before a purchase order can be generated.

For Issue and Transfer requisition types, the Supplier is not validated and does not have to be entered.

This field is disabled if the requisition was created from the Asset Capex Items program for a capex requisition line.

This displays the auto vouchering selection as defined against the supplier in the Supplier Maintenance program, and indicates if the supplier is using auto vouchering or not.

It can be:

	Some of these costing methods are only enabled after you enter a warehouse code.

The Costing method is not saved against the requisition. Therefore, when you maintain a requisition after saving it, the costing method defaults to Manual.

A default costing method can be indicated in the Preferences of the Requisition Entry program.

Enter the unit price of the items requested.

The Supplier Prices function is available at this field if a supplier has been entered.

If the supplier is a foreign currency supplier, the price entered will be in the supplier's currency.

Note that this field is not set to zero when the Costing method is changed to Manual from another costing method. The price from the previous costing method is retained and you need to enter the required price.

For non-stocked items attached to a subcontract operation, the price held against the subcontract operation is inserted automatically at the time of adding a requisition line. If you enter a price manually that differs from the price held against the subcontract operation, a warning is displayed and you can indicate whether you want to use the price held against the subcontract operation or the manually entered price.

Enter the purchasing price unit of measure.

The price unit of measure defaults from the Order unit of measure.

If a non-stock item is processed, the Price unit of measure must be the same as the Order unit of measure or linked to the Order u/m within the Purchasing price u/m table (see Browse on Price Unit of Measure).

This indicates the tax code held against the stock code.

The tax code from the sales order is used when the requisition is created from a sales order and the Basic tax system is in use.

Enter the tax code if a non-stock item is entered at the Stock code field.

This field is not available if you set the Default tax status to Non-taxable (Purchase Orders Setup).

This indicates the product class held against the stock code.

If a non-stock item is entered at the Stock code field, then you use this field to enter the product class applicable.

Select this if you want the non-stocked item to be receipted into inspection when it arrives (see Purchase Order Receipts).

A stocked item is defined as requiring inspection against the item itself (Stock Code Maintenance).

Enter the General ledger code for non-stock items.

If you leave this field blank, then the default G/L control account defined for Non-stocked items is used (General Ledger Integration).

You can only access this field if:

If a purchase order is created from this requisition, this general ledger code will be displayed as the default debit entry during Purchase order receipts (Purchase Order Receipts).

If the requisition was created from the Asset Capex Items program and the Assets module is integrated to the General Ledger (General Ledger Integration), then this field defaults to the Asset clearing account defined against the relevant asset branch/cost center/group combination defined using the Assets Ledger Interface program and cannot be changed.

Select this to use the GL Commitment Status Query program to view the current available budget for the selected Ledger code.

This function is only enabled if the setup option: Commitment Accounting Required is selected (General Ledger Setup).

Indicate the customer for whom the item is being requisitioned if applicable.

This field defaults to the last customer entered for the requisition.

This field can be left blank if required.

Indicate the customer's purchase order number, if the item is being requisitioned for a specific customer.

This field defaults to the last customer purchase order number entered for the requisition.

This field can be left blank if required.

This indicates the supplier stock code (catalogue number) for the stock code.

If a supplier stock code cross reference exists (Supplier Stock Code Cross Reference) for the suppler, then this catalogue number is displayed as the default, but can be changed.

If you maintain the requisition and change the supplier and a supplier cross reference exists for the stock item, then the new supplier's catalogue number is displayed as the default.

However, if the catalogue number was manually changed against the first supplier and you then change the supplier, the catalogue number does not change.

Enter the buyer responsible for purchasing the goods on the purchase order.

This is validated according to the selection against the option: Validate buyer when purchase order created (Purchase Orders Setup) as follows:

Enter the capex number to which the requisition relates.

If the requisition line value does not exceed the Minimum capex requisition line value defined within the Purchase Orders setup options (Purchase Orders Setup), then this field can be left blank. However, if the requisition line value is exceeded, a valid capex number must be entered.

For Normal purchase order requisitions, indicate the warehouse for which the item is being requisitioned.

For a Transfer type requisition, this is the target warehouse into which you want to transfer the item(s) and is mandatory.

For an Issue type requisition, this warehouse is not considered by the Requisition Stores Issues and Transfers program, however a valid warehouse must be entered before the line can be approved. This warehouse can be the same as the Stores warehouse.

The warehouse code defaults from the authorized warehouse held against the requisition user (User Maintenance). If no warehouse has been entered against the requisition user, then you use this field to enter a valid warehouse code.

For a non-stocked item, this defaults to the non-stocked warehouse code (**) and cannot be changed.

The unit cost, unit of measure and total cost is displayed after entering the warehouse, provided that the operator has been granted access to the field: Show costs in Requisitions (Operator Maintenance).

The requisition line cannot be auto-approved unless a valid warehouse code is entered

The stores warehouse is used for Issue and Transfer type requisitions and is therefore only enabled for these requisition types.

This is the warehouse from which the item must be issued or transferred.

	This field is not mandatory, as the Stores warehouse can be entered in the Requisition Stores Issues and Transfers program. The stores warehouse can be the same as the source warehouse.

Enter a Job number if this requisition relates to a Work in Progress job.

This field defaults to the last job number entered for the requisition.

Both Normal and Issue requisition types can be linked to jobs.

This field is disabled when the requisition is linked to a Sales order or when the program is called from the Requirements Planing or Quotations module.

This option is enabled only if a valid job was specified at the Job field and the requisition is being entered for a non-stocked item.

If you select this option and specify a subcontract operation, then the price held against the subcontract operation is used as the price for the requisition, providing that you have not entered a price manually.

This field is disabled if the requisition was created from the Asset Capex Items program for a capex requisition line or when the requisition is linked to a Sales order.

Enter a valid subcontract operation number.

The facility to browse and/or maintain operations is available.

The entered operation number is stored against this line on the purchase order file.

Enter the discount code to apply to the item.

If a negative percentage is defined against the discount code, then a surcharge is added to the price (Discount Code Maintenance).

You can only access this field if the Discount type - Code is selected.

This indicates the total cost based on the order quantity entered and the unit cost held against the stock code for the selected warehouse.

This total is only displayed after the warehouse code is entered.

This is displayed for information purposes only.

This displays the asset capex number if the requisition is attached to an Asset Capex item in the assets module.

This is displayed for information purposes only.

This displays the asset capex line number if the requisition is attached to an Asset Capex item.

	The Incoterms code indicates the portion of costs and risks agreed to by the parties in a contract of purchase or sale. For example, the Delivery term CIP (Carriage and Insurance Paid), indicates that the seller pays the cost of carriage and insurance necessary to bring the goods to a named destination (i.e. Shipping location).

This field defaults to the delivery terms defined against the supplier. If the terms are not defined against the supplier, then the delivery terms defined against the company for Arrivals is used.