> Text Editor

Text Editor

You use this program to view and maintain text narrations for key fields (e.g. jobs, stock codes, structures, operations, etc.) within SYSPRO.

Text

Field Description
Edit  
Cut Select this to cut the highlighted text from the note.
Copy Select this to copy the highlighted text to the clipboard.
Paste Select this to paste notes from the clipboard.
Delete Select this to delete the text currently highlighted in the note.
Select All Select this to highlight all the text in the note.
Date Stamp Select this to paste the current system date and the current operator code into the note.
Follow up Date Select this to indicate the date on which the note must be reviewed.
Date Stamp Select this to paste the current system date and the current operator code into the note.
Save Select this to save the notes entered against the key field.

Line Limitations

The following table indicates the limit on the number of lines and characters per line that can be entered when using the Text Editor program from the following programs:

Program Maximum Number of Lines Characters per Line Comment
AP Invoice Registration 60 100 Applies to notes against registered invoices and against LCT registered invoices.
AP Registered Invoices 60 100 Applies to notes against registered invoices and against LCT registered invoices.
Supplier Query 100 100 Applies to Supplier notes and Management notes against a supplier.
Customer Query 100 100 Applies to Customer notes and management notes against a customer.
Element Descriptors 8 100 Applies to Narrations added to describe the elements of cost attributable to an element.
Browse on Element Structures 8 100  
Deposits and Withdrawals 30 60 Applies to text against a remittance advice for an on-line check.
Detail Line Maintenance 60 60 Applies to the User notation lines on a report.

From the Detail Line Maintenance function of the GL Define Financial Reports program, you can configure text lines that you want to print on a financial report.

These can be for a single line (up to 5 lines at 60 characters per line) or multiple lines (up to 60 lines at 60 characters per line).
Structures and Routings 60 100 Applies to Narrations text against a component of a parent stock code or against an operation for a parent stock code.
Sales Order Entry 100 100 Applies to Free Format comments against a sales order line.
Counter Sales 4 45 Applies to free-format notes to print on the Deposit Refund Receipt.
Point of Sale Entry 100 100 Applies to Order Comments against the Header and Free Format comments against an order line.
Factory Documentation     A maximum of 60 lines for Factory documents, and 100 lines for narrations is allowed.
Invoices for Customer 100 100 Applies to invoice notes for a customer invoice.
Supplier Invoices 100 100 Applies to Supplier notes for invoice.
Browse on Standard Narrations 60 100 Applies to text assigned to standard narration codes.
Configuration Maintenance 60 100 Applies to component narrations and specific operation narrations.
Product Configurator Wizard 100 100 Applies to comment lines for the configuration. All additional comments attached to lines are not added.
Inventory Query 100 100 Applies to technical information text against a stock code for:
  • Technical Specification
  • Sales Order Add Text
  • P/order Add Text
  • Job Narrations
  • Inspection Text
  • Dangerous Goods Handling
Approved Manufacturer Maintenance 22 100 Applies to Approved Manufacturer information.
Approved Manufacturer Part Number Maintenance 6 100 Applies to Approved Manufacturer Part number information.
Purge and Archive 6 100 Applies to Archive text information.
Requisition Maintenance 60 100 Applies to Requisition notes and Purchase Order comments.
Purchase Order Entry 100 100 Applies to Free Format comments for an order line and to Tracking Notes for an order line.
Requisition Entry 60 100 Applies to Requisition Notes against a requisition line and Purchase Order Comments attached to a purchase order created from a requisition line.
Requisition Create Purchase Orders 60 100 Applies to Requisition notes and Purchase Order comments.
Vessel Maintenance 60 100 Applies to Vessel notes.
Quotation Entry 100 100 Applies to Free Format comments for a quotation line.
Estimates 60 100 Applies to Structure Narrations against a component and Operation Narrations against an operation.
RMA Issues and Receipts 100 100 Applies to Notes defined against a Return Merchandise Issue and to Action Notes against an RMA Receipt line.
Return Merchandise Line Details 100 100 Applies to Problem notes for a Return Merchandise line.
Return Merchandise Receipt History 100 45
Dispatch Note Query 4 100 Applies to Dispatch note header comments.
Deduction Review 100 100 Applies to a Trade Promotions deduction line.
WIP Job Notes 60 100 Applies to job notations against a job.
Labor Posting 60 100 Applies to Narrations against a dummy operation.
Material Allocations 60 100 Applies to Narrations against a Material allocation.
Labor Allocations 60 100 Applies to Specific Narrations against an Operation.

Notes and warnings

Restrictions and limits

  • Some programs enable you to enter free format text using the Notepad Editor program. In this case there is no restriction on the number of lines of text you can enter.

    When Text Editor is used to write comments and notes, however, limitations on the number of lines and characters per line exist.

    Refer to Line Limitations for a list of these limitations.

Coding considerations

  • You should not use square brackets ( '[' or ']' ) in any RTF notes fields.

    Square brackets (and specifically the closing square bracket ']' causes text to be truncated when using SRSdocument printing. This means that notes on your documents (e.g. invoices, delivery notes, purchase orders, quotations, factory documentation, etc) may not be printed in full when printing them using SRS.

Copying inventory notes

  1. From the Notes menu of the Inventory Query program, select the appropriate note you want to maintain.

  2. Select Copy from the Text Editor window.

  3. From the Copy Inventory Notes window indicate the stock code from which you want to copy notes and the specific type of notes you want to copy.

Copying standard narrations

  1. From the Structures and Routings program, maintain an operation/component and select the Narrations function.

  2. From the Narrations window select Specific Narration.

  3. Select Copy from the Text Editor window.

  4. From the Copy Standard Narrations window, indicate the narration code from which you want to copy text.